Administrative Assistant

Role Description: Ciuni & Panichi is looking for an enthusiastic Administrative Assistant primarily to support our Tax department. This person would also be a member of the cross-functional administrative team responsible for supporting Firm Operations to achieve business goals. Our ideal candidate will be detail-orientated, have good time management skills, is a team player, and works well under pressure in an office setting.

Qualifications: Two year’s administrative job experience, professional services industry preferred. High school diploma; Associate or Bachelor degree, or equivalent work experience, in related field preferred. Expert knowledge of modern office methods and procedures, filing, telephone techniques, and use of office equipment, as well as business English usage, spelling, grammar, and punctuation. Ability to perform secretarial and clerical duties with speed and accuracy without immediate and constant supervision. Proficiency in Adobe Acrobat and Microsoft Office, including Word, Excel, PowerPoint. Strong verbal, organizational and interpersonal skills. Ability to execute assignments of a highly confidential nature; requires ability to keep matters confidential. Ability to follow instructions, and read, write and communicate clearly in English. Prior accounting duties a plus but not required.

Responsibilities: Fulfills requests for word processing, proofreading, presentations and/or other document creation or review. Add clients into Firm Portal/Firmflow/GoFile Room. Schedules and arranges meetings and conferences (in-person or virtual). Makes travel and other reservations and arrangements for staff and management as needed. Updates department schedule per request. Takes client phone calls when staff members are unavailable and routes messages as necessary. Receives, reads, and routes incoming mail to management. Prepares and mails routine correspondence. Scans files to and communicates with remote staff. Maintains files of correspondence and other records. Functions as a backup for other administrative staff; provides relief for the receptionist per schedule or by request. Works with other admin staff to maintain break and copy rooms (routine cleaning, supply restocking etc.).Performs other related duties and tasks as may be assigned.