Executive Assistant

Marvin is seeking an experienced Executive Assistant to support senior leaders in our Manufacturing Administration & Clerical department. This role manages complex calendars, travel, and high‑volume email; prepares presentations, reports, and meeting materials; coordinates leadership meetings and events; and handles confidential information with discretion. The Executive Assistant will streamline administrative processes, help track key manufacturing and business priorities, and serve as a trusted liaison across teams. Ideal candidates are detail‑oriented, proactive, tech‑savvy, and committed to Marvin’s people‑first, safety‑focused, and continuous improvement culture. Provide executive-level administrative support to senior leaders Manage complex calendars, scheduling, and meeting logistics Coordinate domestic and occasional international travel and expenses Prepare presentations, reports, and meeting materials Monitor, prioritize, and draft responses for high-volume email Maintain and organize digital and physical files and records Coordinate leadership meetings, events, and follow-up actions Handle confidential information with discretion and professionalism Support tracking of key manufacturing and business priorities Identify and implement improvements to administrative processes Executive calendar management Travel planning and expense reporting Microsoft Outlook Microsoft PowerPoint Microsoft Excel Document preparation and editing Meeting and event coordination Confidential information management Project coordination Communication and correspondence management Medical Insurance Dental Insurance Vision Insurance Life Insurance 401k Certified Administrative Professional (CAP) preferred Notary Public a plus Project management coursework or certificate a plus Advanced Microsoft Office training or certification a plus