Accounts Payable Specialist - Card

Virtual Card Program Administrator 6 months to start with potential to extend up to a year or more Remote PSTCould be flex to increase the level/rate for the right fit - please email those submittals for review Business Reason: Spend is scaling fast and the existing virtual card program lacks a dedicated administrator, resulting in an administrative load currently distributed across multiple personnel. The temporary role will own the virtual card program end-to-end, covering intake, issuance, controls, reconciliations, and reporting. Specific tasks include reviewing card requests, confirming request eligibility, declining prohibited uses, issuing cards with vendor limits, re-qualifying cards with vendors, collecting and matching receipts, maintaining audit evidence, reporting monthly active cards and policy exceptions, and supporting the migration of card workflows into Workday as part of an accounts payable migration. Candidates should possess two to three years of experience with corporate or virtual cards, strong Excel and Google Sheets skills, and working knowledge of procure-to-pay spend platforms such as Zip or Workday. Accounting and reconciliation experience is less critical as long as candidates have strong analytical and Excel skills. While startup or high-growth company experience is nice, candidates from established enterprise backgrounds are also acceptable and potentially preferable due to their familiarity with established processes and guidelines. Anthropic's spend is scaling fast, and virtual cards have grown into a real admin load with inefficient handoffs. This role owns the virtual card program end to end: intake, issuance, controls, reconciliation and reporting. It is the single point of accountability for a process that currently sits across several people. The role enforces the virtual card guardrails in the procurement policy (section 5.10). Cards are a payment method of last resort, one vendor per card, with receipts in Zip within 7 days of the charge. Reports to the Director, Global AP. Works daily with AP, Procurement, Fin Ops approvers and card requesters across the business. Intake and eligibility Review every card request against policy before issuance. Requesters must be Zip procurement users, with Management and Fin Ops approval. Confirm the request fits a qualifying scenario: a one-time vendor, a vendor that only accepts card, or an urgent purchase needed within 24 to 48 hours. Decline or redirect prohibited uses: blanket requests, recurring spend (unless the vendor requires card), personal purchases, cash advances and anything illegal. Issuance and card controls Issue one card per vendor, with limits and expiry set to the approved spend. Requalify the card when the vendor, amount or purpose changes. Freeze, close or reissue cards promptly. Keep the active-card inventory clean. Receipts, reconciliation and close Chase receipts and coding in Zip within the 7-day window, and escalate repeat misses. Reconcile card activity to statements each month, and clear exceptions before close. Prepare accrual and coding support for accounting. Controls, reporting and improvement Keep audit-ready evidence for approvals, issuance and reconciliations (SOX and PwC requests).Report monthly on active cards, spend, policy exceptions and receipt compliance. Own the process documentation and requester guidance, and flag vendors that should move to PO or ACH.Support the move of card workflows into Workday as the AP migration lands. Required 3+ years administering a corporate card, purchasing card or virtual card program, ideally in a high-growth company. Hands-on card issuance, limit setting and monthly statement reconciliation. Working knowledge of P2P controls: approvals, segregation of duties and audit evidence. Comfortable enforcing policy with senior requesters: firm, clear and helpful. Strong Excel or Google Sheets skills. Detail-oriented and organized. Preferred Experience with Zip, Workday, Brex or a similar procure-to-pay or spend platform. SOX experience, or experience at a company preparing to go public. Built or cleaned up a card program, including policy, tooling and reporting. Comfortable using AI tools to automate follow-ups, reconciliations and reporting. Systems and tools Zip: requests, approvals, receipt capture and coding. Workday: the future home for AP, vendor master and GL. The role supports the card workflow through the migration. Card platform: issuance, limits and controls. The platform is still to be confirmed. Asana: task tracking and audit evidence. Claude: drafting requester follow-ups, reconciliation checks and monthly reporting.