Executive Assistant/Office Manager
howardsloan searchOak Park, IL
$90,000–$100,000APPLY NOW
Executive Assistant/Office Manager
howardsloan searchOak Park, IL
3 days ago
Occupations
Executive Secretaries and Executive Administrative AssistantsSecretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveLegal Secretaries and Administrative AssistantsIndustries
Executive OfficesOffice Administrative ServicesCorporate, Subsidiary, and Regional Managing Offices$90,000–$100,000
APPLY NOWAbout the role
Executive Assistant | Private Equity
Location: Chicago, IL
Employment Type: Full-Time
Compensation: $90,000–$100,000 base + bonus + overtime
A leading private equity firm is seeking an experienced Executive Assistant to join its Chicago office. This is an excellent opportunity for a polished, proactive EA who enjoys being a true partner to senior executives while also contributing to the day-to-day operations of the office. The ideal candidate will have experience supporting senior-level professionals in a fast-paced, high-performance environment and will be comfortable managing complex calendars, travel, expenses, meetings, and changing priorities. Someone who genuinely enjoys being hands-on and helping create a seamless office experience will thrive in this position.
Responsibilities:
- Provide high-level administrative support to senior executives and members of the investment team
- Manage complex and frequently changing calendars, meetings, and appointments
- Coordinate domestic and international travel, including detailed itineraries and last-minute changes
- Prepare and process expense reports and other administrative documentation
- Coordinate internal and external meetings, conference rooms, catering, and related logistics
- Serve as a professional point of contact for executives, clients, visitors, and other stakeholders
- Anticipate executives' needs and proactively resolve scheduling or logistical issues
- Assist with day-to-day office operations, vendors, supplies, lunches, events, and facilities-related needs
- Partner with other administrative professionals to ensure seamless coverage and support across the office
- Handle confidential and sensitive information with discretion
- Assist with special projects and ad hoc requests as needed
Qualifications:
- Prior Executive Assistant or senior administrative support experience
- Experience supporting senior executives in a fast-paced professional environment
- Strong calendar management and travel coordination experience
- Excellent organizational skills with the ability to manage multiple competing priorities
- Polished, professional communication style and strong interpersonal skills
- Proactive and resourceful with the ability to anticipate needs
- Strong attention to detail and sound judgment
- Comfortable working both independently and collaboratively
- Willingness to assist with office management responsibilities and be hands-on when needed
- Proficiency with Microsoft Office, Outlook, and standard business technology
This is a great opportunity for an EA looking for long-term stability, a collaborative culture, and the opportunity to become an integral part of a highly respected investment team.
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JOB OVERVIEW
Salary
$90,000–$100,000
Experience level
Senior
Location
Oak Park, IL
Occupation
Executive Secretaries and Executive Administrative Assistants
Industry
Executive Offices
Posted
3 days ago
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