Administrative and Finance Coordinator
choiceAndrews Air Force Base, MD
$60,000 - $68,000 per yearAPPLY NOW (opens in a new tab)
Administrative and Finance Coordinator
choiceAndrews Air Force Base, MD
yesterday
Occupations
Secretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveExecutive Secretaries and Executive Administrative AssistantsAdministrative Services Managers$60,000 - $68,000 per year
APPLY NOW (opens in a new tab)About the role
The Choice is managing an immediate temporary-to-hire Finance and Administrative Coordinator opportunity with our client, a national environmental, philanthropic organization. In-office requirements: Hybrid 3 days a week in office/2 remote
Salary:
$60,000-$68,000 The position will support and report to the Chief Finance Officer.
Qualifications:
- Completed Bachelor's degree. Studies focused on accounting, finance, or business would be helpful.
- At least two years of professional experience. Previous experience supporting a senior staff member preferred.
- Some experience supporting finance projects such as expense reimbursements, credit card reconciliations, invoice/payment processing, budget cycles, or purchase authorizations helpful
- Proficiency with Microsoft Office (Excel, Word, PowerPoint) and Outlook
- Experience with SharePoint and Concur (or similar expense system) preferred.
Job Duties will include:
- Manage the CFO's calendar, including scheduling meetings, coordinating logistics (rooms, conference links), and sending confirmations
- Prepare the CFO for meetings by assembling and delivering required materials (agendas, briefings, leave‐behinds) for in‐office, remote, and travel contexts.
- Coordinate and manage ocassional travel arrangements for the CFOServe as a communications liaison for the CFO, supporting smooth coordination and information flow between Finance/IT and other departments; keep the CFO informed of upcoming commitments and follow up as appropriate.
- Coordinate the intake, review routing, approval, and signature process for documents submitted to the CFO; communicate status updates to staff.
- Complete administrative transactions for the CFO, including timesheets, expense reimbursements, and related documentation.
- Process incoming and outgoing mail for the Finance department and provide general administrative support as needed.
- Support the Finance department with special projects and meeting coordination, including logistics and follow‐up actions.
- Maintain Finance department tracking tools (project tracker and KPI tracker) and ensure information is current and accurate.
- Process expense and invoice activities, including credit card reconciliations and CFO expense reimbursements (Concur); check requests, purchase authorizations, and PCARD requests; contract processing for the Finance department; and invoice and payment processing.
- Support budgeting activities for the Finance department by compiling and organizing budget inputs, tracking updates, and preparing materials for budget reviews.
- This organization has a Covid-19 vaccination requirement. Candidates must be fully vaccinated for Covid.
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JOB OVERVIEW
Salary
$60,000 - $68,000 per year
Experience level
Senior
Location
Andrews Air Force Base, MD
Occupation
Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
Industry
Office Administrative Services
Posted
yesterday
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