Coordinator/Administration

Responsibilities: Coordinate calendars, arrange meetings, and manage scheduling needs for team members and department leaders across multiple priorities. Prepare expense submissions, purchase-related documents, and other administrative materials needed to support daily operations. Organize team gatherings and departmental meetings by assembling agendas, distributing materials, and documenting follow-up actions. Maintain internal records such as contact lists, organizational references, scheduling resources, and department documentation. Oversee vendor paperwork and partner with sourcing or procurement contacts to help ensure required documentation is complete and compliant. Assist production and creative teams with project setup, timeline coordination, milestone tracking, and workflow organization across active assignments. Support production logistics by helping manage shoot planning details, call sheets, location coordination, approvals, and presentation reviews. Track budgets, process invoices, and help monitor project spending while maintaining accurate financial and reporting records. Coordinate onboarding activities for employees, freelancers, and contractors while helping keep team schedules and resource planning tools current. Work collaboratively with creative, production, strategy, account, finance, and business support teams to keep projects moving efficiently.