Back-Up Administrative Coordinator

Key Responsibilities: Administrative Support Assist with daily administrative and office functions. Provide backup coverage for the Administrative Coordinator as needed. Maintain organized and confidential personnel and business records. Support store leadership with administrative projects and reporting. Manage incoming communications, messages, and administrative requests. Human Resources & Talent Support Assist with new hire onboarding and orientation activities. Support hiring, recruitment, and interview scheduling processes. Prepare and maintain employment documentation and personnel files. Help track training completion and compliance requirements. Ensure all employee records are maintained accurately and confidentially. Payroll & Scheduling Support Assist with payroll processing and timekeeping review. Verify associate attendance, punches, and schedule accuracy. Support leaders with labor reporting and workforce administration. Help resolve payroll discrepancies in a timely manner. Maintain accurate scheduling and staffing records. Store Operations Support Support communication between departments and store leadership. Assist with ordering office supplies and maintaining office inventory. Prepare reports, spreadsheets, and operational documents. Coordinate meetings, training sessions, and store events. Support execution of company programs and administrative initiatives. Customer & Associate Service Provide professional and courteous service to associates, applicants, vendors, and customers. Respond to inquiries and direct requests to the appropriate departments. Build positive working relationships across all store areas. Serve as a resource for associates regarding administrative questions and processes. Compliance & Confidentiality Maintain strict confidentiality regarding employee and company information. Ensure compliance with company policies, labor requirements, and administrative procedures. Assist with audit preparation and record retention requirements. Support execution of company safety and compliance standards.

Qualifications: RequiredHigh school diploma or equivalent. Strong organizational and administrative skills. Proficiency with Microsoft Office and basic computer applications. Strong written and verbal communication skills. Ability to handle confidential information professionally. Ability to prioritize multiple tasks in a fast-paced environment.

Preferred: Previous administrative, office, payroll, or HR experience. Experience in a retail grocery environment. Knowledge of scheduling and workforce management systems. Previous customer service experience.

Physical Requirements: Ability to sit, stand, and walk for extended periods. Frequent use of computers, phones, and office equipment. Ability to lift up to 25 pounds occasionally. Ability to file, organize documents, and perform repetitive office tasks.

Work Environment: Retail grocery store and office setting. Frequent interaction with store leadership, associates, applicants, and vendors. Flexible schedule, including occasional evenings, weekends, and holidays as business needs require. Success Factors Strong attention to detail and accuracy. Excellent organizational and time-management skills. Professionalism and discretion with confidential information. Strong customer service and communication abilities. Ability to work independently and collaboratively with store leadership. Dependability, adaptability, and a commitment to supporting store operations. The Backup Administrative Coordinator plays a critical role in maintaining efficient store administration by supporting personnel processes, payroll functions, associate services, and operational excellence while ensuring seamless coverage for the Administrative Coordinator position. We also provide a variety of benefits including: