AV/VTC Project / Event Coordinator Information Technology Washington, DC

Position Summary: Plans, directs, and executes AV/VTC productions for executive meetings, conferences, live events, webinars, and hybrid collaboration environments. Serves as the primary liaison ensuring coordination of technical operations, personnel, and event logistics.

Key Responsibilities: Lead planning, production, and execution of live, virtual, and hybrid events; serve as primary production lead for executive meetings, conferences, town halls, webinars, and special events. Develop production plans, event timelines, run-of-show documents, cue sheets, and contingency plans; coordinate rehearsals, technical run-throughs, and presenter briefings. Direct live event operations, ensuring smooth transitions between speakers, presentations, and multimedia content; monitor audio, video, lighting, streaming, and presentation systems. Oversee recording and live streaming of events to internal and external audiences. Coordinate with IT teams, AV technicians, and VTC operators; assign production roles; manage event schedules, equipment availability, and staffing requirements. Conduct post-event reviews; maintain production documentation, SOPs, and equipment inventories. Consult with customers to determine event objectives and technical requirements; recommend production solutions based on audience size, venue, technology, and budget. Provide executive-level customer support before, during, and after events; deliver presenter orientation and coaching on AV/VTC technologies.

Minimum Qualifications: 10 years of experience supporting an environment similar to EEOC's.