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Corrections Specialist 3 - Quality Assurance Records Unit

state of washingtonOlympia, WA

today

Occupations

Quality Control AnalystsQuality Control Systems ManagersCorrectional Officers and Jailers

Industries

Correctional InstitutionsParole Offices and Probation OfficesOther Justice, Public Order, and Safety Activities
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About the role

Corrections Specialist 3The Washington State Department of Corrections is seeking a highly motivated and qualified individual to fill a permanent Corrections Specialist 3 position within the Quality Assurance Records Unit located in Tumwater, WA. Work will be performed in a telework setting with meetings in a headquarters office setting or possibly within prison facilities and community corrections offices located throughout the state. Telework Available. Whether the work is inside a prison, in community corrections, or in an administrative office, the Washington State DOC professional staff experience a high degree of personal satisfaction knowing they are creating environments in which all individuals under DOC jurisdiction can learn to make choices that contribute to a safer society. Our mission at the Department of Corrections (DOC) is to 'improve public safety by positively changing lives'. With a vast number of innovative sustainability programs, and evidence-based practices used to reduce recidivism, Washington State is highly regarded as a strong leader in the field of Corrections.
Application Process: To begin the online application process:
  • Click the green 'Apply' button on the job posting and sign in or create an account.
  • Complete your application.
  • Please be sure to attach the following to your application:
  • A cover letter outlining how you meet the qualifications for this position, A detailed chronological resumé; and
At least (3) three professional references - A professional reference is identified as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates. Click "Accept & Submit" to submit your application. Incomplete application packages may disqualify an applicant from the application process. We are looking for evidence in your application materials that you have the experience, skills, and abilities indicated in this job posting. Qualified applicants whose responses most closely match the requirements of this position may be invited to interview. Carefully review your application before submitting. All information may be verified, and documentation may be required. The initial screening will be solely based on the contents and completeness of the application materials submitted.
Duties: This position is responsible for performing quality assurance reviews of court documents, agency records processes, and agency data systems to ensure individuals are serving their sentence as ordered by the court. Key responsibilities include, but are not limited to:
  • Calculations Email Box:
  • Conduct quality assurance audits of sentence structure records to validate accuracy, completeness and integrity of data as ordered by the court.
  • Subject matter expert using senior knowledge and experience to interpret Supreme, Appellate, and Superior Court decisions, RCWs, agency policy, records processes, and Indeterminate Sentence Review Board redeterminations to properly compute/re-compute earliest release dates
  • Audit incarcerated individual records upon receipt of correspondence from prison, field records to determine accurate release dates
  • Verify completeness and accuracy relating to incarcerated individual sentence structure and criminal history informationValidate establishment of agency jurisdiction of sentence
  • Ensure the records are compliant with applicable laws, court decision, agency policies, records process, retention schedule etc.
  • Perform root cause analysis on errors identified in quality assurance reviews to help determine why the errors were made and prepare recommendations for prevention efforts and for future project criteria.
  • Verify electronic database entry against sentencing documents and makes recommendations to resolve problems that relate to the calculation.
  • Review, calculate and draft correspondence responses based on sentence calculations.
  • Quality assurance audits:
  • Verify completeness and accuracy relating to incarcerated individual sentence structure and criminal history informationValidate establishment of agency jurisdiction of sentence.
  • Ensure the records are compliant with applicable laws, court decisions, agency policies, records process, retention schedule etc.
  • Ensure the contents of incarcerated individual records are maintained by records staff in a secure manner according to policy.
  • Determine whether central file audits are conducted within timelines established by policy.
  • Identifying critical data elements within OMNI affecting incarcerated individual release dates or liberty interests.
  • Perform root cause analysis on errors identified in quality assurance reviews to help determine why the errors were made and prepare recommendations for prevention efforts and for future project criteria.
  • Draft and make recommendation to Records Management Analyst to develop review criteria for selected samples of incarcerated individual records and how to document outcomes for report sharing.
  • Meet regularly with the Records Management Analyst to discuss results of reviews, trends or other issues and obtaining feedback on areas of concern.
  • Critical projects such as:
  • Audit selected offender records based on criteria identified through quality assurance audits:
  • Verify completeness and accuracy relating to incarcerated individual sentence structure and criminal history informationValidate establishment of agency jurisdiction of sentence.
  • Ensure the records are compliant with applicable laws, court decisions, agency policies, records process, retention schedule etc.
  • Assist with research and calculating sentence structure to draft and complete responses to both general and agency correspondence.
  • Other Duties as Assigned:
  • Research changes to laws, regulations, and policies as well as applicable court decisions and administrative regulations, to ensure individual proficiency and subject matter expertise.
  • Maintain confidentiality of information protected by federal or state laws and agency policy.
  • Assist with the development and maintaining quality assurance desk manuals and assessment tools to support the records quality assurance program.
Qualifications
Required Qualifications: High School Diploma or equivalent. ANDFive (5) years of experience processing, maintaining, and reviewing legal records used to determine agency jurisdiction and sentencing calculations in a correctional facility, community corrections, or other legal agency OR experience supervising staff performing these functions. College level course work in criminal justice, business administration, accounting, social science, or a related field will substitute year for year, for up to two years of experience. *Note: Jurisdiction is defined as authority to confine/release, supervision/close based on the judgment and sentence. *Sentencing calculations is defined as the mathematical process used by the Washington State Department of Corrections to determine an incarcerated or supervised individual's calculated end dates.
Preferred Qualifications: Bachelor's degree AND four (4) years of professional experience in adult or juvenile corrections, social services, or closely related field providing experience with the sentence reform act, sentencing guidelines, writing presentence sentence investigations, previous records project experience with agency, establishing agency jurisdiction and time calculation. Experience working in a criminal court setting processing sentencing documents to establish agency jurisdiction. *Note: Jurisdiction is defined as authority to confine/release, supervision/close based on the judgement and sentence. *Sentencing calculations is defined as the mathematical process used by the Washington State Department of Corrections to determine an incarcerated or supervised individual's calculated end dates. Additional qualifying experience will substitute, year for year, for up to two years of the desired education. A Master's degree will substitute for one year of experience.
Special Requirements/Conditions of Employment: Obtain ACCESS certification within 6 months of hire and maintain certification while serving in this position. Obtain VINE access while serving in this position. Skills Test: Must be able to satisfactorily complete a unit competency test.
Supplemental Information:
  • Vision: Working together for safer communities.
  • Mission: Improving public safety by positively changing lives.
  • Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.
  • Our Core Values:
  • Cultivate an environment of integrity and trust: Corrections values partnership and trust. We foster openness and support courageous conversations. We are committed to doing what we say we are going to do by being accountable and taking personal ownership in our actions.
Respectful and inclusive interactions: Corrections appreciates and values individuals by promoting an inclusive and diverse environment, which encourages safety. We respect, value, and listen to the thoughts, feelings, and perspectives of our stakeholders and consider the impact on those we serve as well as each other. People's safety: Corrections believes in creating an environment that values physical, mental, and emotional security and well-being. We honor those who advance safety for all. Positivity in words and actions: At Corrections, we assume positive intentions and believe there is a shared desire for the best outcome. We consistently demonstrate positive behavior and always put forth our best

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JOB OVERVIEW

Experience level

Senior

Location

Olympia, WA

Occupation

Quality Control Analysts

Industry

Correctional Institutions

Posted

today

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