Recording Secretary - School Board

Status: Part-time contracted or hourly position (often per meeting)

Location: Newport School District SAU43, Newport NHPURPOSEThe Recording Secretary is responsible for providing accurate, timely, and compliant documentation of school board meetings and related recordkeeping. This role supports open, transparent governance and ensures public records comply with New Hampshire's Right-to-Know law (RSA 91-A).

KEY DUTIES & RESPONSIBILITIES: PREPARE & RECORD MINUTESAttend all regular and special School Board Meetings. Take clear, accurate notes of discussions and board actions. Produce draft minutes promptly within 5 business days. Revise minutes based on review by the Board Chair or designated reviewerENSURE COMPLIANCEFormat minutes in accordance with NH public meeting law requirements (RSA 91-A).Include key elements such as motions made, votes taken, agenda items, attendance, and legally required summaries. MEETING SUPPORTReview agenda packets in advance to anticipate and clarify items to be recorded. The Minutes Taker is expected to attend all scheduled Board meetings, either in person or virtually when necessary, for the purpose of accurately recording and preparing the official meeting minutes. COMMUNICATIONS & LIAISONCommunicate with the Board Chair, Superintendent, and Administrative staff to ensure smooth preparation and delivery of minutes and records.

QUALIFICATIONS: Strong listening, shorthand, and typing skills (accurate 50+ words/min recommended). Familiarity with public meeting laws (NH RSA 91-A) and public record requirements. Experience with word processing and online meeting platforms (Zoom, Teams, etc.). Excellent written communication and organizational skills. Ability to meet deadlines for minute distribution and posting.

WORKING CONDITIONS: Evening meetings are common. Work is part time; may vary by month based on meeting schedule. May work remotely for minute transcription and drafting. TYPICAL PAYMany NH school board recording secretaries are part-time and paid hourly or per meeting (e.g., $25.00 per hour in some districts).