Advancement Coordinator (Full-Time, Onsite)

Duties and Responsibilities: Donor Relations Support Coordinate donor cultivation and stewardship activities for prospects and donors. Assist with preparing donor correspondence, proposals, briefing materials, reports, and presentations. Schedule donor meetings and coordinate follow-up activities for the Chief Advancement Officer and Senior Director of Philanthropy. Support the implementation of individualized stewardship plans and recognition efforts. Help ensure donors receive personalized, timely, and meaningful engagement throughout the year. Advancement Operations Maintain accurate donor records, contact reports, and gift information in Tessitura. Track donor activity, proposal deadlines, stewardship actions, and reporting requirements. Produce donor lists, fundraising reports, prospect research summaries with oversight from Senior Manager of Advancement Operations, and meeting materials. Enter all gifts into Tessitura, the donor database. Produce and send tax receipts and tailored donor acknowledgements. Prepare a monthly report on advancement goals. Writing/Design Prepare materials for meetings, proposals and follow up Write content for donor updates and stewardship Create invitations for events, one sheets on exhibitions, decks and brief descriptions of funding initiatives Administrative Support Manage calendars, scheduling, and meeting logistics for donor visits and cultivation activities for our Major Gifts staff. Coordinate internal communications among advancement, leadership, and programmatic staff. Support departmental planning, budgeting, and project tracking. Maintain organized files and advancement documentation.