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Bilingual Receptionist / Administrative Assistant (Spanish/English) | Residential Real Estate Firm | Midtown

advice personnelWhite Plains, NY

2 days ago

Occupations

Secretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveReceptionists and Information ClerksOffice and Administrative Support Workers, All Other

Industries

Residential Property ManagersOffices of Real Estate Agents and BrokersLessors of Residential Buildings and Dwellings

$18-20/hour

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About the role

Bilingual Receptionist / Administrative Assistant (Spanish/English) | Residential Real Estate Firm | Midtown An established New York City Residential Property Management Firm is seeking a personable, organized, and professional Bilingual Receptionist / Administrative Assistant to join its team. This individual will serve as the first point of contact for residents, visitors, and vendors while providing day-to-day administrative support to the Property Management and Finance departments. The ideal candidate is friendly, detail-oriented, and comfortable communicating in both English and Spanish in a busy, service-oriented office environment. This firm has a proven track record of promoting employees from within. This could be a solid foot in the door type of opportunity for someone looking to grow.
Responsibilities:
  • Front Desk & Resident Relations
  • Greet and assist residents, visitors, and vendors, directing them to the appropriate department or team member.
  • Answer incoming telephone calls in English and Spanish, respond to general inquiries, and transfer calls as needed.
  • Maintain a welcoming, professional, and organized front desk environment.
  • Receive and process rent payments in accordance with established procedures.
  • Prepare and distribute rent statements upon request.
Administrative & Office Support: Receive, sort, and distribute incoming mail and correspondence for the Property Management and Finance departments. Organize and distribute correspondence addressed to the Director of Finance. Scan, organize, and forward documents to the appropriate Property Managers. Prepare and coordinate outgoing mail and shipments through FedEx and other courier services. Print checks as authorized, following established internal procedures. Assist with general administrative tasks and document management as needed. Manage daily office opening and closing procedures, including activation and deactivation of the elevator locking system.
Qualifications & Requirements: Fluency in both Spanish and English is required, with strong verbal communication skills in both languages. Previous experience in a receptionist, front desk, customer service, or administrative support role preferred. Prior experience within residential property management or real estate is a plus, but not required. Strong organizational skills, attention to detail, and ability to manage multiple responsibilities. Professional, personable, and customer-service-oriented demeanor. Comfortable handling payments, confidential information, and administrative documentation. Proficiency with Microsoft Office and general office equipment, including scanners, printers, and phone systems. Dependable, proactive, and comfortable working in a busy office environment.
Compensation & Benefits
Hourly Rate: $18-20/hour, commensurate with experience.
Benefits: Fully paid benefits for the employee
Schedule: Monday–Friday, 9:00 AM–5:00 PM.
Location: Midtown Manhattan, NYC.
Work Arrangement: Fully in-office
Career Advancement: Opportunity to progress within approximately 6–12 months based on performance. The above salary range represents Advice's good faith and reasonable estimate of the possible base compensation range at the time of posting and is not reflective of the total compensation package, which may also include benefits, equity and other non-cash incentives. Please send your resume for immediate consideration to: If this particular role isn't the ideal fit, please feel free to forward your resume to the email above to explore other available opportunities. Please also feel free to share this posting with anyone in your network who might be open to learning more. Referrals are always appreciated! Advice Personnel*Celebrating over 40 years as New York’s trusted boutique executive recruiting & staffing firm

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JOB OVERVIEW

Salary

$18-20/hour

Experience level

Junior

Location

White Plains, NY

Occupation

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Industry

Residential Property Managers

Posted

2 days ago

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