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Executive Assistant & Chief of Staff

bromley companiesUnion City, NJ

yesterday

Occupations

Executive Secretaries and Executive Administrative AssistantsSecretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveProperty, Real Estate, and Community Association Managers

Industries

Corporate, Subsidiary, and Regional Managing OfficesOffices of Real Estate Agents and BrokersExecutive Offices
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About the role

Job title: Executive Assistant/Chief of Staff (EA/COS), The Bromley Companies
Job description: The Executive Assistant/Chief of Staff will play a critical support role for the dynamic CEO and Chairman of the firm and facilitate the functioning of The Bromley Companies (www.bromco.com), a boutique real estate development and investment company based in NY and Florida, founded in 1972.The EA/COS will have the ability to work independently on projects, from conception to completion with minimal oversight, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. The candidate should be a natural leader and can be an extension of the CEO in working with the senior executive team including the CFO/COO, VP of Development and SVP of Asset Management. He or she will be a proactive, intuitive, resourceful, and technologically savvy problem solver (AI comfort is a must) who anticipates executive needs. It is important for the candidate to have a polished, professional presence and be comfortable and experienced with interacting with senior level executives within and outside the Company. This position presents an ideal opportunity for a person to work at a dynamic family run entrepreneurial real estate company, to be a part of its growth and to elevate the position to facilitate growth initiatives. Looking for someone who wants a long term home (no job hopers) and will be rewarded with a great office environment and challenging projects.
Summary Roles and Responsibilities:
  • Perform an extensive array of EA tasks ( manage calendars, making/confirming appointments, book and coordinate travel, planning and executing the annual firm meeting of 50+ guests).Manage CEO email and help draft letters, memos and reports to key partners and prospective clients/tenants.
  • Work with CEO to project manage key aspects of development projects including maintaining focus on critical path items which require CEO input for executive team success.
  • Effectively communicate with staff, executives, service providers and other outside vendors of the firm as needed
  • Assist with the preparation of marketing documents or other documents for different special projects with various teams within the firm and to enhance overall office efficiency
  • Assist with providing tax and financial information with outside banks and accountants with have general comfort with numbers/excel
  • Build efficiency and effective responsiveness into existing operations, and help define new operational strategies including through the use of AI/technology and implementing process.
  • Assist CEO and CFO with HR issues including work with a 3rd party PEO company to manage employee benefits and compliance issues
  • SkillsStrong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Strong written and verbal communication skills
  • Strong interpersonal and management skills, ability to work effectively with both local and remote team members
  • Proficient in Microsoft Office, Google Apps (Gmail, Sheets, Slides, Docs), AI (Gemini, Chat) LinkedInDemonstrated proactive approaches to problem-solving with strong decision-making capability
  • Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment with minimal oversight
  • Highly resourceful team-player, with the ability to also be extremely effective independently
  • Forward looking thinker, who actively seeks opportunities and proposes solutions
Education and Experience: RequirementsBA/BS degree or equivalent practical experience.6 years of direct executive support experience. Ability and desire to quickly learn new tools and technologies. Ability to effectively communicate and collaborate with a diverse range of people and job functions. Good instincts in solving problems and or anticipating issues and needs. For any questions please reach out to hiring@bromco.com

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JOB OVERVIEW

Experience level

Senior

Location

Union City, NJ

Occupation

Executive Secretaries and Executive Administrative Assistants

Industry

Corporate, Subsidiary, and Regional Managing Offices

Posted

yesterday

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