FWSP ST Clerical (Off-Campus) - Edmond Fine Arts

Hours per week: As needed by Edmond Fine Arts, up to 25 hours per week, maximum, during fall and spring semesters and up to 35 hours per week, maximum, during summer semesters and breaks: Monday-Thursday, 3:00pm-7:30pm (required).Friday, 9:00am-1:00pm (flexible, not required).There will always be opportunity for additional hours, but the commitment to Monday-Thursday hours is a must. Department Specific Job Functions: Greet and assist clients, students, and visitors with warm and professional demeanor. Answer and direct incoming phone calls; take and relay accurate messages. Maintain a clean, organized, and welcoming front desk area. Sort and distribute incoming mail and deliveries. Monitor office and classroom supplies; track inventory and relay supplies needs. Restock classroom materials and support supply distribution for instructors. Assist with general administrative tasks such as data entry, filing, copying, and scanning. Provide event support for gallery openings and special events (e.g., set up, guest assistance).Assist staff, instructors, and department heads with administrative tasks as needed. Communicate important updates to staff, families, and the general public when needed. Update the classroom schedule posted outside each door daily before leaving. Assist with student registrations and customer inquiries using Sawyer software.

Qualifications/Experience Required: High school diploma or equivalent required. Qualifications/Experience Preferred:1+ year of experience in a front desk, receptionist, or administrative role preferred.

Knowledge/Skills/Abilities: Strong communication skillsboth verbal and written. Excellent organizational skills with the ability to manage multiple tasks at once. Comfortable using Microsoft Office (Word, Excel, Outlook) and general office equipment. Creative thinker with a passion for the arts and community engagement. Positive attitude, friendly, and a team-oriented mindset. Reliable, punctual, and eager to learn.

Physical Demands: Reasonable accommodation, in accordance with ADA requirements, may be made upon request to enable individuals with disabilities to perform essential functions.