Request for Proposals: Administrative Law Judge Services

Project Location: Kaysville City

Contact: Human Resource Manager Kim Bosworth, kbosworth@kaysville.gov, 801-497-7142 Kaysville City ('City') is seeking written proposals from qualified, independent attorneys to serve as the City's Administrative Law Judge or alternate Administrative Law Judge (ALJ). The ALJ will serve as a neutral hearing officer over two categories of administrative matters: 1. Employee grievances and personnel-related disputes, and 2. Land use appeals under the Utah Municipal Land Use, Development and Management Act and city zoning and land use ordinances. This RFP is part of a competitive procurement process for independent contractor services. II. Scope of Services A. Personnel / HR Grievances Conduct impartial hearings on employee grievances and disciplinary appeals in accordance with the City's Personnel Policies and Procedures and Kaysville City Code Title 2, Chapter 8. B. Land Use Appeals Serve as the City's Appeal Authority consistent with Utah Municipal Land Use, Development and Management Act, Kaysville City Code Title 17, and Kaysville City Code Title 2, Chapter 8. Hear and decide appeals from land use decisions, requests for variances, and appeals of related fees. C.

General Duties: (All Matters) Maintain neutrality and avoid actual or apparent conflicts of interest. Conduct hearings in person, remotely, or in a hybrid format as directed by the City. Coordinate scheduling and logistics with City staff while preserving decisional independence. Maintain confidentiality of records consistent with GRAMA and applicable law. Issue ruling / written findings within 45 days of the conclusion of the hearing. D. Alternate Administrative Law Judge The City may, in its sole discretion, select an alternate qualified Administrative Law Judge when the primary ALJ is unavailable, has a conflict of interest, or is otherwise unable to serve in a particular matter. The City may select an alternate ALJ from among qualified proposers. III.

Minimum Qualifications: Active license to practice law in Utah, in good standing. Demonstrated experience as an ALJ, hearing officer, arbitrator, or in a substantially similar quasi-judicial role. Working knowledge of Utah administrative law, due process requirements, and evidentiary practice. Familiarity with Utah land use law and municipal personnel/employment matters preferred. Ability to produce timely, well-reasoned written decisions. Availability to conduct hearings on an as-needed basis. V. Selection Schedule (Tentative) RFP Issued: September 10, 2026 Proposals Due: October 9, 2026 5pm. Proposal Review / Interviews (if needed): October 12-30, 2026 City Council Approval: November 5, 2026 VI. Evaluation Criteria Qualification & Relevant Experience – 50 Cost Effectiveness (Fee Proposal) – 35 Availability & Understanding of City Operations – 15 Total – 100 Cost is a significant factor but is not the sole determining factor. The City reserves the right to reject any and all proposals, waive minor informalities, and negotiate terms with the selected proposer. VII. Term In accordance with Kaysville City Code Title 2, Chapter 8, the appointed individual(s) shall serve for a period of two years per term with no limit on the number of terms should the City Council determine to reappoint the same individual. The ALJ may be removed from office by a vote of the City Council. VIII. Independent Contractor Status The selected ALJ shall serve as an independent contractor, not an employee of the City, and shall maintain any required professional liability insurance and comply with all applicable state and local laws. X. Public Records Notice Submittals are subject to the Government Records Access and Management Act (GRAMA), Utah Code § 63G-2-101 et seq., and may be subject to public disclosure unless a specific statutory exemption applies and is properly claimed. The City of Kaysville reserves the right to reject any and all proposals, waive informalities, and select the proposal determined to be most advantageous to the City. Award will not be based on cost alone.