Administrative Assistant

Email: gibbm@mercyhigh.orgDescriptionDepartment: Administration

Reports to: Principal

Principal Duties and Responsibilities: This position is responsible for the efficient, effective functioning of the administration office. As the one responsible for the first impressions of the school, the administrative assistant must maintain a demeanor of calm cheerfulness that conveys a welcoming environment. Responsibilities include, but are not limited to, the following areas: telephone reception; monitoring of doors and keeping track of visitors; messages; attendance (records, admits, letters, etc.); office & school supply inventory and ordering; assists administration as directed with specific attention to the needs of the Principal and Director of Finance. PRINCIPAL DUTIES & RESPONSIBILITIESReflect, articulate, and promote the mission, vision and identity of Mercy. Maintains awareness of the school mission and the school calendar, responds to inquiries about the full scope of school events, etc., including sports and development activities. Answers the phones, greets visitors with kind hospitality and seeks appropriate responses for their questions. Supervises the message center to be sure supplies are in place. Uses work study students effectively to assist in this area. Assist principal with state and archdiocese reporting. Administers daily medications; assist with ill students. Knowledgeable with Facts/Student Information System (SIS) software. Works closely with copier/printer companies to ensure they work properly. Always maintain confidentiality. Assist with school events as needed. Assists with graduation, program & seating. Track teacher licenses; update spreadsheet. Assist with the Zoom Workplace phone system. Other duties as assigned. Reports to the Principal.

Knowledge, Skills, and Abilities: Ability to manage multiple tasks, develop and implement effective strategies, prioritize time management. Excellent written and oral communication, interpersonal and analytical skills. Attention to detail and ability to organize effectively. Ability to develop innovative & creative ideas & strategies. Proficiency in Microsoft Word, Excel, Canva & Google Docs/Forms/Sheets.

Education and Experience: High school graduate. Previous administrative/clerical experience preferred.