Broker Services Coordinator

RESPONSIBILITIES & DUTIES: This role's primary responsibility will be Contract Data Entry, Review and Agent Assistance as needed• AIR documents• Letter of Intent• Listing and purchase agreements• Leases, and addendums• Letters, offers and counter offers• Proposals• Market Reports• Mailers and labelsADMINISTRATIVE• Docu Sign: Prepare and send documents for electronic signature• Database entry into Commercial Real Estate software• Update various websites with current brochures/listings• Answer and direct phone calls• Back-up to mail: stamping, distribution, and overnight mail/packages• Back-up to inventory of office and kitchen supplies• Back-up to stocking office and kitchen suppliesQUALIFICATION• Highly organized with exceptional attention to detail.• Strong written and verbal communication skills.• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.• Self-motivated, proactive, and able to work both independently and collaboratively.• Proficiency with Microsoft Office Suite/Adobe Suite• Experience with CRM platforms is preferred.• Experience with CoStar, Loop Net, or commercial real estate is a plus, but not required. SUCCESS FACTORS• A minimum of 3 years’ Administrative Assistant experience is required. Commercial real estate experience preferred.• Proficient with Microsoft Office and Adobe Suites.• Precise attention to detail with a commitment to accuracy.• Ability to stay organized and multi-task efficiently.• Effective time management; maximizes productivity.• Flexibility is required as job responsibilities may occasionally shift.• Strong and effective communication skills.• Can-do, positive attitude and mindset to help create a collaborative and supportive culture.• Ability to function well in a fast-paced environment, both independently and within a team environment.• Confront challenges with a solution-based thought process.• Ability and willingness to learn new technology systems and skills. Salary commensurate to experience We offer Medical/Vision/EE Dental/Simple IRA 10 days vacation year one and most Federal Holidays