Office Administrator

Key Responsibilities: Manage daily office operations and maintain an organized working environment Coordinate calendars, meetings, appointments, and conference-room arrangements Prepare meeting materials, take notes, and follow up on assigned action items Organize, file, and maintain company documents, records, contracts, and administrative forms Handle incoming calls, emails, correspondence, deliveries, and general office inquiries Purchase and manage office supplies, equipment, and other operational materials Communicate with vendors, building management, service providers, and external contacts Assist with expense reports, invoices, receipts, reimbursements, and basic recordkeeping Support employee onboarding, attendance records, office access, and internal administrative procedures Assist management with travel arrangements, scheduling, document preparation, and other administrative tasks Coordinate across departments and help ensure that tasks are completed accurately and on time Maintain confidentiality when handling company, employee, and business information Support special projects and other office-related responsibilities as needed

Qualifications: Previous experience in office administration, administrative support, operations, customer service, or a related role is preferred Strong organizational and time-management skills Excellent attention to detail and a high level of accuracy Ability to manage multiple assignments and changing priorities Strong written and verbal communication skills Professional, dependable, and comfortable working in a fast-paced environment Proficiency in Microsoft Office or Google Workspace, including Word, Excel, Outlook, Gmail, and shared calendars Ability to work independently while communicating effectively with the broader team Professional English communication skills are required Mandarin Chinese communication skills are strongly preferred due to regular coordination with Mandarin-speaking team members

Preferred Qualifications: Experience supporting executives, managers, or a growing business Experience coordinating meetings, vendors, travel, purchasing, or employee onboarding Familiarity with basic bookkeeping, expense tracking, or invoice processing Experience working in a finance, investment, technology, professional-services, or international business environment Ability to identify operational problems and follow through until they are resolved Fluency in both English and Mandarin Chinese is required, with strong written and verbal communication skills in both languages What We Value Reliability and accountability Clear and timely communication Careful handling of confidential information Strong follow-through and a “today’s work completed today” mindset Willingness to take ownership of both routine tasks and unexpected office needsA professional, practical, and team-oriented approach

What We Offer: A hands-on role with meaningful responsibility Direct collaboration with management and multiple business functions Opportunities to learn about business operations and grow with the organizationA collaborative and multicultural working environment Competitive compensation based on experience and qualifications