Section Manager Project Administration

Job Description: Under the direction of the Department Manager, Capital Infrastructure, the Section Manager, Project Administration directs activities, trains contract administration staff, and manages the documentation process for contract administration of all Capital Infrastructure contracts and projects.

Responsibilities include: Management and mentoring contract administrators and construction document controllers for both Design and Construction and Facilities Maintenance Sections to ensure effective execution of capital project administration deliverables. Maintaining department status and tracking systems, with weekly and monthly updates. Monitoring team workload, assessing and prioritizing project tasks and ensuring contract administrators meet department and agency schedules including timely execution of high priority tasks such as invoice and pay application processing. Keeping/organizing records for labor compliance. Supervising and drafting sole source justifications, board memos, and producing technical documentation as needed. Designing, organizing, implementing and maintaining project documentation files and structure to ensure consistency across the department and throughout project files. Serving as e-Builder Administrator and technical support for the department. Maintaining and monitoring construction pay application and vendor invoices, processes for approval, and associated documentation and control. Coordinating with department project management/field staff for accuracy of amounts billed. Overseeing staff responsible for investigating discrepancies in pay applications and change order proposals, reviewing staff work to confirm proper execution of reconciliation processes, as well as providing development focused feedback to support continuous improvement. Coordinating with department project management/field staff and Section Managers for evaluation of contract requirements vs. change order work as well as approach to implementing and processing contract changes. Performing other duties as assigned.

Education: Bachelor's degree in accounting, finance, or construction project management related field(s) with documented construction project accounting and finance acumen.

Experience: Must have a minimum of ten (10) years of construction project administration, construction project documentation management, and change order review experience with progressive responsibility managing multiple projects simultaneously and individual responsibility for technical submittal and pay application review and compliance. Must have three years of supervisory experience that includes day-to-day employee management, assigning tasks, providing guidance, monitoring performance, and dispute resolution. Must have experience reviewing and negotiating, analyzing for correctness, and approving construction and design professional pay applications.

Licenses/Certifications: Must have a valid driver's license with a good driving history. Proficiencies: Must be proficient using computers including Microsoft Office suite applications (Outlook, Word, Excel); experience and high proficiency using Oracle, e-Builder, SharePoint, Bluebeam, Adobe Acrobat or similar software platforms is required. Excellent people, project, organization and time management skills as well as efficient written and oral communication techniques are required. Must demonstrate strong cross-platform electronic organizational thought process, personnel and schedule management. Must possess independent research, problem solving, teamwork, and prioritization skills and be a self-starter. Must possess very strong analytical and critical thinking abilities to find and correct arithmetic discrepancies and other forensic accounting skills needed to analyze construction contractor change order requests utilizing technical discipline leads as needed to support their analysis with minimal management oversight. Ability to detect and investigate root cause and effectively resolve inconsistencies in pay applications and change order proposals. Ability to lead staff to achieve goals through clear guidance, encouragement, and effective task prioritization.

Physical Requirements: This role requires sitting for extended periods, typing on a computer, and attending meetings. Must be able to lift objects weighing up to 25lbs.

Working Conditions: Work is performed in an office environment. Work may also require attendance at work-related construction sites, where the candidate may be exposed to noise, odors, and temperature fluctuations and inclement weather. Candidate must be able to work on properties with construction work underway. This position is not eligible to work on a hybrid schedule. SalaryFull Salary Range: $73,543 - $168,797 Salary Midpoint: $121,170 Anticipated Starting Salary Range: $97,356 - $121,170 Pace provides full pay ranges so candidates can consider their long-term growth potential.

Benefits Summary: Pace, the Suburban Bus Division of the Regional Transportation Authority ("Pace"), was established to aid and assist public transportation in the six-county northeastern Illinois area consisting of Cook, DuPage, Kane, Lake, McHenry, and Will Counties. As an equal opportunity employer, Pace seeks to employ qualified personnel in all job classifications and to provide equal opportunities in a manner that will not discriminate against any person because of actual or perceived race, color, religion, sex, age, national origin, ancestry, pregnancy, marital or civil union status, citizenship status, disability, military or veteran status, sexual orientation, gender identity or expression, order of protection status, childbirth, medical conditions related to pregnancy or childbirth, genetic information, or any other protected characteristic defined under applicable law. Thank you for your interest in Pace. If you are having difficulty completing this application or require other assistance, please contact Devlin Collins at devlin.collins@pacebus.com.Job InfoJob Identification 270 Posting Date 07/13/2026, 09:01 PMDegree Level Bachelor's DegreeJob Schedule Full time Locations 550 W Algonquin Rd, Arlington Heights, IL, 60005, US (On-site)