Skip to main content
Johnson Jobs

Administrative Assistant and Office Manager

permcapUnion City, NJ

2 days ago

Occupations

Secretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveExecutive Secretaries and Executive Administrative AssistantsOffice and Administrative Support Workers, All Other

Industries

Portfolio Management and Investment AdviceMiscellaneous Financial Investment ActivitiesTrust, Fiduciary, and Custody Activities
APPLY NOW (opens in a new tab)

About the role

Company Description: Our Firm, founded in 2011, is a multi-family office and institutional asset manager, managing approximately $4 billion on behalf of endowments, foundations, non-profits, and high-net-worth families. Our Firm invests across the entire asset class spectrum, spanning equity, fixed income, and alternative investments, in vehicles ranging from ETFs/Mutual Funds, Limited Partnerships (LPs), custom separate accounts, and public and private co-investments. The firm employs 18 people full-time and has offices in New York City and Charleston South Carolina.
Role Description: The Assistant and Office Manager provides high-level administrative and operational support to firm partners while ensuring the smooth day-to-day functioning of the NYC office. This role requires exceptional organization, discretion, and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities:
  • Provide high-level executive support to firm partners, delivering near 24/7 availability in a fast-paced, high-stakes environment
  • Manage complex calendars and scheduling across multiple executives, time zones, and priorities
  • Coordinate domestic and international travel, including flights, accommodations, itineraries, and last-minute changes
  • Serve as primary manager of the NYC office, overseeing day-to-day operations and ensuring a seamless in-office experience
  • Lead vendor management, including sourcing, onboarding, relationship management, issue resolution, and billing
  • Handle ad hoc requests and personal administrative tasks for firm partners with discretion and efficiency
  • Maintain discretion while handling sensitive information and executive communications
Qualifications:
  • Strong interest in faith-based communities and the ability to engage with them authentically and respectfully.3+ years of experience supporting senior executives in a fast-paced, professional environment (finance, investment, or similar preferred)
  • Proven ability to manage complex calendars, scheduling, and travel logistics across multiple stakeholders and time zones
  • Experience managing office operations, including vendor relationships and day-to-day facilities needs
  • Exceptional organizational skills with the ability to juggle competing priorities and shift seamlessly as needs change
  • Strong written and verbal communication skills
  • Notary Public certification preferred, or willingness to obtain certification upon hire
Why Join Us: Join a dynamic investment firm where youll play a critical role supporting senior partners and shaping the day-to-day operations of the business. This is an opportunity for someone who thrives in a high-accountability environment and enjoys being at the center of the action.

Matching similar jobs

JOB OVERVIEW

Experience level

Senior

Location

Union City, NJ

Occupation

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Industry

Portfolio Management and Investment Advice

Posted

2 days ago

Tired of running searches?

Rank the roles you'd take once, and matches like these arrive on their own.

CREATE PROFILE (opens in a new tab)