Administrative Assistant
blackstoneNew York, NY
$70,000 per yearAPPLY NOW
Administrative Assistant
blackstoneNew York, NY
2 days ago
Occupations
Secretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveExecutive Secretaries and Executive Administrative AssistantsOffice and Administrative Support Workers, All OtherIndustries
Portfolio Management and Investment AdviceCorporate, Subsidiary, and Regional Managing OfficesMiscellaneous Financial Investment Activities$70,000 per year
APPLY NOWAbout the role
Administrative AssistantThe Administrative Assistant role entails providing support to senior leadership and their team. The responsibilities include:
Managing calendars including scheduling internal and external appointments, confirming meetings, coordinating with other assistants
Managing global travel planning, scheduling and itineraries
Updating and maintaining travel spreadsheet and organizing trip packets for travel
Overseeing and planning weekly and monthly meetings
Liaising with other organizations for scheduling and projects
Answering calls and acting as a gatekeeper
Acting as back-up support for other senior professionals
Booking conference rooms for internal and external meetings; meeting and greeting guests, registering guests in the visitor system
Completing detailed corporate expenses including tracking receipts and reimbursements
Coordinating travel arrangements, including flights, visas/passports, cars, hotels, and other reservations
Maintaining and organizing files
Working on ad hoc projects
Qualifications:
Blackstone seeks to hire individuals who work well in a team-driven working group, are highly motivated, intelligent, have sound judgment and have demonstrated excellence in prior endeavors.
The successful candidate should have:
1+ years of administrative assistant experience supporting a team of two or more
Experience working within Financial Services is preferred
Thrives in a dynamic work environment
Strong communication skills
Highly organized with strong attention to detail
Ability to multi-task and prioritize competing tasks and deadlines
Ability to be proactive and work well within a team and with other assistants
Ability to work with various levels of management
Perform duties with the highest level of confidentiality and have a strong sense integrity
Experience with coordinating travel arrangements
An autonomous work style with strong follow-through skills
Ability to build relationships with key players and management
Strong Microsoft Office skills (including PowerPoint, emphasis on Outlook and Excel)
Familiarity with Concur is preferred
Experience with Amex Travel a plus
The duties and responsibilities described here are not exhaustive and additional assignments, duties, or responsibilities may be required of this position. Assignments, duties, and responsibilities may be changed at any time, with or without notice, by Blackstone in its sole discretion.
Expected annual base salary range:
$70,000 - $130,000
Actual base salary within that range will be determined by several components including but not limited to the individual's experience, skills, qualifications and job location. For roles located outside of the US, please disregard the posted salary bands as these roles will follow a separate compensation process based on local market comparables. Additional compensation: Base salary does not include other forms of compensation or benefits offered in connection with the advertised role.
Blackstone is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, sex, pregnancy, national origin, ancestry, citizenship status, age, marital or partnership status, sexual orientation, gender identity or expression, disability, genetic predisposition, veteran or military status, status as a victim of domestic violence, a sex offense or stalking, or any other class or status in accordance with applicable federal, state and local laws. This policy applies to all terms and conditions of employment, including but not limited to hiring, placement, promotion, termination, transfer, leave of absence, compensation, and training. All Blackstone employees, including but not limited to recruiting personnel and hiring managers, are required to abide by this policy.
If you need a reasonable accommodation to complete your application, please email Human Resources at HR-Recruiting-Americas@Blackstone.com.
Depending on the position, you may be required to obtain certain securities licenses if you are in a client facing role and/or if you are engaged in the following:
Attending client meetings where you are discussing Blackstone products and/or and client questions;
Marketing Blackstone funds to new or existing clients;
Supervising or training securities licensed employees;
Structuring or creating Blackstone funds/products; and
Advising on marketing plans prepared by a sales team or developing and/or contributing information for marketing materials.
Note:
The above list is not the exhaustive list of activities requiring securities licenses and there may be roles that require review on a case-by-case basis. Please speak with your Blackstone Recruiting contact with any questions.
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JOB OVERVIEW
Salary
$70,000 per year
Experience level
Junior
Location
New York, NY
Occupation
Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
Industry
Portfolio Management and Investment Advice
Posted
2 days ago
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