Senior Executive Assistant

Location: Miami, FL (In-Office)

Overview: Mindmaven is an executive coaching firm that works with CEOs, founders, and top executives—primarily in the startup and venture capital world—to help them unlock more leverage and focus on what matters most. We’re looking for a highly capable, proactive, and resourceful individual to join our client’s team in Miami as a Senior Executive Assistant / Junior Chief of Staff.

The Opportunity: This isn’t just a traditional EA role. You’ll act as astrategic partnerto the executives you support—anticipating needs, managing critical priorities, and ensuring nothing slips through the cracks. With the right mindset and skill set, there’s potential to grow into anEngagement Managerrole, combining the responsibilities of an Executive Assistant and a Chief of Staff.

Who You Are: You’re someone who thrives in a fast-paced, high-expectation environment. You take initiative, communicate clearly, and operate with an “I’ve got this” attitude. You’re both detail-oriented and forward-thinking, and you know how to make things happen. Self-confident and professional presence Highly communicative and an exceptional listener Meticulous attention to detail Tech-savvy and eager to leverage new tools Proactive problem solver who stays three steps ahead Lifelong learner with a growth mindset Strong writing skills and polished communication style

Why Join Us? You'll get access to opportunities to partner with a high-velocity executive in truly meaningful, strategic ways. You’ll work closely with high-performing leaders who are ready to empower the right person to be an extension of them and work in their zone of brilliance. You’ll be part of an innovative, elite team where growth and learning are some of the main cornerstones of the company culture. If you’ve made it this far in the posting, we already like you—you pay attention to details. If you meet the qualifications and this role excites you, we want to hear from you. Seniority Mid-Senior level Employment type Full-time Job function Administrative, General Business, and Project Management Industries Executive Offices, Technology, Information and Internet, and Financial Services