Administrative Assistant

Duration: 3-6 months

Compensation: $34-$36/hr Location New York, NY - onsite

Position Overview: We are seeking a polished and professional Receptionist / Administrative Coordinator to serve as the first point of contact for visitors, clients, and employees. This individual will play a key role in creating a welcoming environment while supporting daily office operations, administrative functions, and workplace coordination activities.

Key Responsibilities: Client & Visitor Experience Welcome visitors and guests with professionalism and exceptional customer service. Manage visitor registration and office access procedures in accordance with company policies. Prepare meeting spaces and ensure rooms are organized, clean, and ready for use. Front Desk Operations Answer and direct incoming phone calls in a courteous and efficient manner. Monitor and manage a shared reception email inbox, responding to general inquiries as appropriate. Coordinate incoming and outgoing mail, deliveries, and courier services. Administrative Support Assist with scheduling meetings, coordinating calendars, and managing conference room reservations. Provide administrative support to various teams and leaders as needed. Maintain office supplies and ensure common areas remain organized and stocked. Prepare documents, presentations, reports, and other materials upon request. Office Operations & Coordination Serve as a liaison with external vendors and facility partners regarding office-related needs. Help ensure meeting room technology and equipment are operational and ready for use. Support coordination of internal meetings, events, training sessions, and other workplace activities.

Qualifications: Previous experience in a receptionist, front desk, office coordinator, administrative assistant, or similar role. Excellent verbal and written communication skills. Strong customer service orientation and ability to handle sensitive information with discretion. Highly organized with strong attention to detail and the ability to manage multiple priorities. Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and Teams. Comfortable working with office technology and business systems. Professional demeanor, appearance, and interpersonal skills. Key Attributes Friendly, polished, and approachable. Calm and adaptable in a fast-paced environment. Resourceful problem-solver with strong follow-through. Collaborative team player who works effectively across departments. High level of integrity, discretion, and professionalism.