Executive Assistant
equus groupEvanston, IL
Executive Assistant
equus groupEvanston, IL
3 days ago
Occupations
Executive Secretaries and Executive Administrative AssistantsSecretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveOffice Clerks, GeneralIndustries
Executive OfficesExecutive Search ServicesCorporate, Subsidiary, and Regional Managing OfficesAbout the role
Our client, a Chicago-based private equity firm, is seeking an Executive Assistant to support its C-suite leadership in a fast-paced, high-growth environment.
Key Responsibilities:
- Manage calendars, scheduling, and meeting logistics across multiple stakeholders
- Handle inbox management, correspondence, and prioritization on the executive's behalf
- Book and manage domestic and international travel, including flights, hotels, ground transportation, and detailed itineraries, with the ability to quickly adjust plans as schedules change
- Prepare and format decks, memos, and materials for internal and external meetings
- Serve as a point of contact between the executive and clients, investors, and senior leadership
- Track action items and follow-ups from meetings
- Manage expense reporting and related administrative processes
- Manage venue, catering, and vendor logistics for these events
Ideal Candidate Profile:
- Bachelor's degree required 5+ years of experience supporting C-suite or senior executives
- Strong work ethic and reliability
- Strong organizational and communication skills, both written and verbal
- Sound judgment and discretion with confidential information
- Proficiency with Google Suite/Microsoft Suite, travel booking platforms, and expense tools
- Based in or willing to relocate to Chicago, IL; in-office presence required
- Candidates must already have legal authorization to work in the U.S.; the company will not provide employment-based visa sponsorship for this role
Why Join:
- Opportunity to work closely with senior leadership
- Fast-paced environment with exposure to high-level decision-making
- Competitive compensation and benefits
- Room to grow within the company
The Equus Group is an Equal Opportunity Employer and takes pride in maintaining a diverse environment. We do not discriminate in recruitment, hiring, training, promotion or any other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status.
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JOB OVERVIEW
Experience level
Senior
Location
Evanston, IL
Occupation
Executive Secretaries and Executive Administrative Assistants
Industry
Executive Offices
Posted
3 days ago
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