Executive Assistant

Seeking a highly capable, proactive Executive Business Manager to work directly with the founder of a boutique executive search firm that advises many of the world's leading law firms on strategic partner and practice group recruitment. This is not a traditional Executive Assistant position. You will serve as the founder's trusted right hand—helping prioritize competing demands, managing key projects, creating and improving systems, solving problems, and ensuring that both business and personal initiatives move forward efficiently. As the firm expands, we expect this role to grow into a senior operational position within the company. We are looking for someone interested in building with us over the long term. The ideal candidate enjoys taking ownership, finding better ways of doing things, and making life easier for the people they support. If you prefer waiting for instructions, this is probably not the right role. If you naturally identify problems and solve them before they become issues, we'd love to hear from you. Location & Schedule • Hybrid position: approximately two days per week in person in Housatonic/Egremont, with flexibility on remaining days • Part-time or full-time depending on the right candidate • Opportunity for the role to expand as the company grows Responsibilities Founder Support • Manage and prioritize the founder's calendar, email, meetings, and action items • Track commitments and ensure important projects never lose momentum • Help prioritize competing demands and maximize the founder's time Business Operations • Coordinate recruiting projects and internal workflows • Create and Improve systems, processes, and operating procedures, including the use of AI • Manage CRM data integrity and internal records • Coordinate with outside vendors, consultants, accountants, and IT providers • Assist with recruiting, onboarding, and training future employees • Oversee bookkeeping and administrative operations Responsibilities (cont’d.) Technology • Serve as the first point of contact for day-to-day technology issues