Associate Project Accountant

Responsibilities: Prepare, review, and issue project-based invoices, including progress billing, milestone billing, and approved change orders Ensure all billing aligns with contract terms, job progress, and supporting documentation Coordinate with Project Managers, Operations, and Accounting to validate billing accuracy Maintain accurate and organized billing records within the accounting/ERP system Assist with certified payroll reporting, including prevailing wage and union-related requirements Support compliance with union agreements, job cost tracking, and audit requirements Conduct proactive outreach via phone and email to follow up on outstanding invoices Build and maintain strong relationships with customers, AP contacts, and municipal clients Monitor AR aging reports and consistently follow up on overdue accounts Investigate and resolve billing discrepancies in a timely and professional manner Maintain detailed records of client interactions and collection efforts Generate billing, AR aging, and collections reports for management review Assist with month-end close processes related to billing Collaborate across departments to improve billing accuracy and cash flow efficiency Qualifications 3+ years of experience in accounts receivable, billing, or collections Strong preference for experience in construction, low-voltage, electrical, HVAC, or similar project-based industries Experience with project-based billing (progress billing, change orders, etc.)Certified payroll and prevailing wage experience highly preferred Familiarity with union jobs and job cost tracking preferred Proficiency in accounting/ERP systems and Microsoft Excel Strong attention to detail and organizational skills Excellent communication skills—professional, clear, and relationship-focused Comfortable handling client communication via phone regularly Ability to manage multiple projects, accounts, and deadlines simultaneously