Accounts Payable Specialist

Position Overview: We are seeking a dependable, detail-oriented Accounts Payable & Payroll Specialist to join our accounting team. This is a full-time, in-office position combining accounts payable, payroll processing, construction accounting support, and general office responsibilities. The ideal candidate has a good understanding of accounting principles, some experience with payroll, and the ability to manage recurring deadlines accurately. Construction or union payroll experience is a plus, but we are willing to train the right person who has the aptitude, initiative, and commitment to learn. A college degree is not required. We value practical accounting knowledge, work ethic, accuracy, organization, and a willingness to learn. This is an opportunity to grow with a well-established company and gradually develop the knowledge needed to take on greater responsibility as our accounting team evolves over time.

Accounts Payable: Process incoming vendor invoices through our pVault invoice management and approval system. Review approved invoices for accuracy, completeness, and proper coding. Export approved invoices into Sage 300 Construction and Real Estate (CRE).Respond to vendor inquiries regarding invoices and payment status. Obtain missing invoices, W-9 forms, and other vendor documentation. Review accounts payable aging and vendor statements to identify outstanding or missing invoices. Prepare vendor checks on a biweekly schedule and complete bank positive pay reporting. Scan and index checks and maintain electronic documentation. Assist with vendor setup and invoice routing rules as needed.

Payroll Processing: We process weekly payroll for approximately 40–51 union field employees and biweekly payroll for approximately 30 office employees. Collect and verify field time from project managers and forepersons. Prepare weekly union field payroll and biweekly office payroll. Enter and reconcile payroll information between Paylocity and Sage 300 CRE.Maintain timekeeping spreadsheets and electronic timecard records. Review employee hours, pay rates, deductions, and other payroll information for accuracy. Prepare and submit monthly reports to applicable unions. Prepare manual payroll checks when necessary. Maintain employee records and process changes such as pay increases and address updates. Research and correct payroll discrepancies in coordination with other staff.

Certified Payroll & Construction Compliance: Prepare weekly certified payroll reports using Sage 300 CRE.Assist with certified payroll reporting requirements for various construction projects. Learn to interpret project specifications and determine applicable reporting requirements. Work with different reporting systems and comply with applicable prevailing wage, union, and project-specific requirements.