Office Manager

Responsibilities: Working the front desk Overseeing daily operations of the clinic and front deskManage patient scheduling and appointment flowSupervise administrative staffEnsure excellent patient service and communicationSupport providers with scheduling and operational needsEnsure compliance with HIPAA and privacy policiesIdentify and improve operational workflows Oversee daily operations of the clinic and front deskManage patient scheduling and appointment flowSupervise administrative staffEnsure excellent patient service and communicationSupport providers with scheduling and operational needsEnsure compliance with HIPAA and privacy policiesIdentify and improve operational workflows Typical Hours: Monday – Thursday, 8:30 AM – 6:30 PM and every other Saturday 8am-4pm. Some later evenings may be needed intermittently as well as Fridays for projects.

Days: ☑ Mon–Fri ☐ Weekends ☐ Flexible (see above)

Shift: ☑ Day ☐ Evening ☐ Overnight (day and nights and weekends needed)

Minimum Education: High school diploma (Bachelor’s preferred)

Required Skills: Experience 2+ years of office management experience (healthcare or wellness setting preferred) Strong organizational and operational skills, with the ability to prioritize tasks and manage multiple responsibilities effectivelyExcellent communication and interpersonal skills, with a strong focus on patient/customer serviceProactive, hands-on leader who takes initiative and effectively delegates and manages team responsibilitiesCustomer-service oriented, with a caring and supportive approach to patient interactionsAbility to balance empathy with accountability, leading with both compassion and focusPositive and supportive team leader who fosters accountability and collaborationStrong work ethic with a willingness to step in and ensure tasks are completed effectively. Confident and resilient, with the ability to handle direct communication and keep operations moving forwardExperience with scheduling, calendar management, and coordinating day-to-day operationsDetail-oriented with the ability to maintain accuracy in a fast-paced environment Experience with systems like MacPractice or similarExperience with desktop applications (Google, Microsoft, etc)

Required Qualifications: Experience 2+ years of office management experience (healthcare or wellness setting preferred) Strong organizational and operational skills, with the ability to prioritize tasks and manage multiple responsibilities effectivelyExcellent communication and interpersonal skills, with a strong focus on patient/customer serviceProactive, hands-on leader who takes initiative and effectively delegates and manages team responsibilitiesCustomer-service oriented, with a caring and supportive approach to patient interactionsAbility to balance empathy with accountability, leading with both compassion and focusPositive and supportive team leader who fosters accountability and collaborationStrong work ethic with a willingness to step in and ensure tasks are completed effectively Confident and resilient, with the ability to handle direct communication and keep operations moving forwardExperience with scheduling, calendar management, and coordinating day-to-day operationsDetail-oriented with the ability to maintain accuracy in a fast-paced environment

Experience: healthcare, medical or wellness practice: 1 year (Preferred)office or clinic management: 2 years (Preferred)

Certifications: Not required (Relevant Certifications / Trainings are a plus) Pay range and compensation package

Pay: $25.00 - $30.00 per hourPay Type: ☑ Hourly

Pay Range: $25-$30 per hour

Pay Frequency: ☑ Biweekly YESEqual Opportunity Statement

Benefits: 401(k)/Retirement Plan Employee discount Health insurance

Benefits: ☑ Health Insurance 100% paid in full health insurance benefits PPO (currently BCBS)☑ Paid Leave (for any reason) - up to 40 hours in the first year, active after 90 days (1 day paid leave for every 40 hours worked, up to 40 hours). More may be negotiated after 1 year of employment.☑ Paid