Executive Assistant

Responsibilities: Manage complex calendars and coordinate meetings for a team of approximately 8 professionals. Arrange domestic and international travel, including itineraries. Process expenses and assist with expense reporting. Coordinate meetings, conference calls, and other scheduling requests in a fast-paced environment. Track compliance requirements, deadlines, and other administrative deliverables. Proactively manage frequent scheduling changes, including booking, rescheduling, and rearranging meetings throughout the day. Provide general administrative support to ensure the team operates efficiently. Maintain a high level of professionalism, discretion, and attention to detail when handling confidential information.

Qualifications: 8+ years of administrative or executive support experience, ideally within financial services or a similarly fast-paced professional environment. Experience supporting multiple senior-level professionals or a team of approximately 8–10 individuals. Strong calendar management, travel coordination, and expense processing skills. Proficiency in Microsoft Office, particularly Excel and Outlook. Experience with Workday, Concur, or comparable expense management systems; must be comfortable learning new platforms. Exceptional organizational skills and the ability to prioritize competing requests. Strong communication skills, sound judgment, and a proactive, solutions-oriented approach.