Office Coordinator

Location: New York City, NY

Industry: Creative / Professional Services

Position Overview: We are seeking a polished, personable, and highly professional Office Coordinator to join a dynamic, creative corporate office in New York City. This is an excellent opportunity for a recent college graduate or early-career professional looking to gain experience in a fast-paced, client-facing corporate environment. The ideal candidate is outgoing, organized, and service-oriented, with excellent communication skills and a natural ability to make people feel welcome. This position combines front desk responsibilities, VIP guest services, and general office coordination.

Key Responsibilities: Serve as the first point of contact for clients, executives, VIP guests, and visitors, providing a warm and professional welcome. Manage daily reception operations, including answering phones, directing calls, and coordinating guest arrivals. Personally greet and escort clients and VIP visitors to meetings, conference rooms, and designated office areas. Maintain a polished, professional presence throughout client-facing spaces during meetings and events. Assist with conference room preparation and coordinate with internal teams to ensure a seamless guest experience. Support general administrative tasks and daily office operations as needed. Help maintain an organized, welcoming, and professional office environment.

Qualifications: Bachelor's degree preferred. 0–2 years of experience in an office, administrative, hospitality, customer service, or other client-facing environment. Recent college graduates with relevant internships or customer-facing experience are encouraged to apply. Excellent communication and interpersonal skills with a polished, professional demeanor. Friendly, outgoing personality with strong customer service instincts. Highly organized, dependable, detail-oriented, and proactive. Comfortable interacting with senior executives, high-profile clients, and VIP guests. Experience in a corporate office, luxury hospitality environment, or professional services setting is a plus.

Ideal Candidate: A bright, confident, and personable early-career professional who enjoys interacting with people and takes pride in creating an exceptional first impression. This is a great opportunity for someone looking to build their professional experience in a collaborative, creative, and high-energy corporate environment.