Office Coordinator

Pay rate: $30-35/hr

Hours: 9am - 6pm

Responsibilities: Manage front desk operations, including opening and closing the office daily. Coordinate office events, meetings, and department-led sessions with executive assistants. Maintain inventory for office supplies, snacks, and beverages, placing weekly orders as needed. Track monthly office expenses and submit detailed reports through the expense platform. Support vendor relationships, coordinating maintenance, repairs, and compliance with building requirements. Assist with new-hire onboarding and employee offboarding processes. Manage conference room calendars and ensure seamless scheduling for meetings. Provide onsite support for office guests and employees, ensuring a professional experience. Handle special projects and requests assigned by the manager and executive team.

Requirements: Bachelor’s degree (BA or equivalent) or high school diploma with relevant experience. Two to four years of office coordination experience in professional services. Proficiency in word processing and spreadsheet software, including Excel. Strong customer service and interpersonal skills for a fast-paced office environment. Ability to multitask, prioritize effectively, and manage time efficiently. Dependable and discreet with handling confidential information and business-critical tasks. Knowledge of office administration and financial processes, including invoices and expense tracking. Ability to work independently and proactively contribute to office operations.