Executive Assistant Job in St Paul, MN | Robert Half

Responsibilities: Coordinate complex scheduling for leadership teams, including meetings that involve multiple calendars, time zones, and outside partners. Provide administrative and project support that allows senior leaders and account directors to stay focused on strategic client priorities. Monitor meeting outcomes, maintain action lists, and drive follow-through so commitments are completed on time. Maintain and update shared spreadsheets and records in Google Workspace, including timely tracking of event-related contributions and organizational details. Record donor-related updates in internal systems, identify items requiring leadership attention, and help facilitate next steps such as invoicing or scheduled follow-up. Prepare recurring client status reports using leadership updates and ensure materials are accurate, well-prepared, and ready for review. Assemble, edit, and proofread presentations, correspondence, and other client-facing documents to support clear external communications. Support account teams by tracking deadlines, coordinating deliverables across client engagements, and organizing documents for committee or stakeholder distribution. Assist with event and meeting logistics, including venue coordination, contract filing, hotel arrangements, vendor communication, and expense tracking. Use Microsoft Office and Google tools to oversee timelines, organize project information, and keep cross-functional work moving efficiently.