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Executive Assistant

career source groupLos Angeles, CA

3 days ago

Occupations

Executive Secretaries and Executive Administrative AssistantsSecretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveLegal Secretaries and Administrative Assistants

Industries

Executive OfficesCorporate, Subsidiary, and Regional Managing OfficesTemporary Help Services
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About the role

Executive Assistant Our client, a leading talent management firm, is seeking a proactive Executive Assistant to support a Talent Manager. The ideal candidate is highly organized, resourceful, and thrives in a fast-paced, dynamic environment. This is a great opportunity for someone interested in growing a long-term career in talent management.
Responsibilities:
  • Provide high-level administrative support, including calendar management, scheduling, and coordinating travel arrangements
  • Manage rolling calls and handle high-volume phone traffic with professionalism and discretion
  • Oversee client submissions and coordinate client schedules
  • Prepare and submit expense reports and assist with light accounting-related tasks
  • Provide script coverage and support special projects as needed
  • Maintain confidentiality while interfacing with high-profile clients, partners, and internal stakeholders
  • Own and manage Excel-based tracking, reporting, and organizational systems critical to daily operations
  • Take initiative in improving workflows, documentation, and operational processes
Qualifications:
  • Bachelor's degree from a four-year college or university
  • Minimum of one year of professional experience at a talent agency, management company, production company, or similar fast-paced environment
  • Advanced proficiency in Microsoft Excel beyond basic functions (e.g., formulas, tracking systems, reporting)
  • Strong proficiency across the Microsoft Office Suite, with the ability to quickly learn new tools and systems
  • Familiarity with AI tools, coding, or advanced technical platforms is a plus
  • Highly organized with exceptional attention to detail and ability to manage multiple priorities
  • Self-sufficient, proactive, and comfortable taking ownership of key components of the business
  • Strong verbal and written communication skills
  • High level of discretion, professionalism, and integrity
  • Ability to work independently while collaborating effectively with a small team
Please submit your resume for consideration! We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here.

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JOB OVERVIEW

Experience level

Senior

Location

Los Angeles, CA

Occupation

Executive Secretaries and Executive Administrative Assistants

Industry

Executive Offices

Posted

3 days ago

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