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Executive Assistant

ogara coachBeverly Hills, CA

today

Occupations

Secretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveExecutive Secretaries and Executive Administrative AssistantsLegal Secretaries and Administrative Assistants

Industries

Executive OfficesCorporate, Subsidiary, and Regional Managing OfficesOffice Administrative Services

$70k - $80k/ annually

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About the role

Executive Assistant The Executive Assistant provides high-level administrative support to executive leadership, managing schedules, communications, meetings, and travel arrangements. This position also supports legal and corporate administration, including contract coordination, legal documentation, confidential record-keeping, compliance tracking, and communication with outside legal counsel, employees, and business partners. Requires exceptional organization, professionalism, discretion, and confidentiality.
Requirements and Qualifications:
  • High school diploma or GEDExperience supporting a General Counsel, legal executives, or a corporate Legal Department is preferred
  • High level of discretion and professionalism in handling confidential and sensitive information
  • Professional appearance and disposition
  • Strong written and verbal communication skills; ability to draft and edit professional documents
  • Must be able to convey messages to employees clearly & quickly
  • Detail-oriented, problem solver
  • Outstanding customer service skills
  • Must be a team player, self-motivated
  • Extensive computer Data Entry experience
  • Must be able to work in an active, social atmosphere without being distracted
Duties and Responsibilities:
  • Prepare, draft, proofread, and format business correspondence, reports, presentations, memorandums, and other executive communications
  • Provide administrative support to the legal department and outside legal counsel, including preparation, organization, and maintenance of legal documents and records
  • Assist with contract administration, including routing agreements for review and approval, tracking signatures, renewals, expiration dates, and maintaining executed contracts
  • Maintain confidential corporate, legal, financial, and personnel-related files and documentation
  • Assist with corporate compliance, business licenses, insurance documentation, regulatory filings, and other administrative requirements
  • Coordinate and maintain documentation related to employee matters, investigations, claims, and other confidential HR or legal matters as directed
  • Track important deadlines, follow up on outstanding assignments, and coordinate special projects and executive initiatives
  • Perform other administrative, legal coordination, and executive support duties as assigned by executive leadership
Benefits:
  • Health, dental and vision coverage for employee 401k PlanPaid time off
  • Paid training, growth opportunities
  • Employee vehicle purchase plans
  • Discounts on products and services
  • Long-term job security
  • Compensation $70k - $80k/ annually (Depending on experience)
We are committed to an inclusive environment for all employees and applicants and will make all employment-related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability or veteran status.

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JOB OVERVIEW

Salary

$70k - $80k/ annually

Experience level

Junior

Location

Beverly Hills, CA

Occupation

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Industry

Executive Offices

Posted

today

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