Accounts Payable Specialist

Responsibilities: Process high-volume vendor invoices accurately and efficiently. Match invoices to purchase orders and receiving documentation while ensuring proper approvals are obtained. Prepare and process weekly ACH, wire, and check payment runs. Maintain vendor records, including onboarding new vendors, W-9 collection, and banking information. Reconcile vendor statements and resolve invoice discrepancies in a timely manner. Respond to vendor and internal employee inquiries regarding payment status. Reconcile AP-related general ledger accounts and assist with month-end close activities. Review and process employee expense reports and corporate credit card transactions. Ensure compliance with company policies and internal controls. Assist with audit requests and provide AP documentation as needed. Identify opportunities to improve AP processes and increase efficiency.

Qualifications: 3+ years of full-cycle Accounts Payable experience. Bachelor's degree in Accounting, Finance, or a related field preferred. Experience processing high-volume invoices in a fast-paced environment. Strong understanding of accounts payable principles and general accounting practices. Proficiency with ERP systems such as NetSuite, SAP, Oracle, Microsoft Dynamics, or similar. Advanced Microsoft Excel skills (VLOOKUP/XLOOKUP, Pivot Tables preferred). Excellent attention to detail, organizational skills, and ability to meet deadlines. Strong written and verbal communication skills with a customer-service mindset.

Preferred Qualifications: Experience with expense management platforms such as Concur, Expensify, or Ramp. Experience working in financial services, professional services, real estate, or corporate environments. Ability to prioritize multiple responsibilities with minimal supervision.