Administrative Specialist

Location: Southwest Portland, OR

Salary: $60,000 - $70,000 annually

Employment Type: Full-Time

Position Overview: The Administrative Specialist will play a key role in supporting project teams, office operations, and leadership. This position acts as a central point of coordination for project documentation, scheduling, and communication, helping ensure smooth execution across multiple construction projects.

Key Responsibilities: Provide administrative support to project managers, estimators, and leadership

Required: 2+ years of administrative experience, ideally within construction, engineering, or a related field Strong organizational skills with the ability to manage multiple projects simultaneously Excellent attention to detail, particularly with documentation and data tracking Strong communication skills, both written and verbal Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) Ability to work in a fast-paced, deadline-driven environment Preferred (Nice-to-Have Software Experience): Procore or other construction management software Bluebeam Revu for plan review and document control QuickBooks, Sage 100 Contractor, or similar accounting tools PlanGrid / Autodesk Construction Cloud Smartsheet, Asana, or Microsoft Project for project tracking Adobe Acrobat for contract and document management What Our Client Offers Competitive salary ($60,000 - $70,000) Comprehensive medical, dental, and vision benefits Paid time off and holidays 401(k) with employer contribution (if applicable) Stable pipeline of projects and growth opportunities Collaborative, team-oriented culture within a respected construction firm All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.