Executive Assistant

Executive Assistant: We are assisting a prestigious Charlotte-based firm in hiring an Executive Assistant to serve as a trusted partner in managing priorities, schedules, communications, and day-to-day business activities. This role is critical to ensuring smooth operations through expert calendar management, coordination of competing priorities, and oversight of a wide range of administrative functions. The ideal candidate is highly organized, proactive, detail-oriented, and able to anticipate needs in a fast-paced professional environment. Salary up to $85k a year plus bonus.

Key Responsibilities: Prepare and coordinate correspondence, proposals, listing agreements, contracts, presentations, and other brokerage-related documents. Manage calendars, meetings, travel arrangements, expense reports, commission invoicing, and departmental administrative functions. Maintain broker licensing, memberships, compliance records, and tracking of critical documents and renewal deadlines. Conduct market research, demographic analysis, mapping, and site evaluations using tools such as GIS, CoStar, Google Earth, and other mapping platforms. Create market packages, aerial maps, retail competition analyses, demographic reports, and materials for client presentations. Support brokers throughout the transaction process by obtaining due diligence materials, permits, surveys, environmental reports, ownership records, and other documentation required for deal completion. Coordinate listing information, signage requests, and marketing-related initiatives with internal teams. Maintain client, prospect, and property databases, perform research projects, and assist with prospecting activities. Plan and coordinate broker meetings, market tours, client events, and department functions. Serve as a liaison between brokers, clients, vendors, government agencies, and internal departments while maintaining a high level of professionalism and confidentiality. Provide occasional reception coverage and assist with special projects and additional support needs as required.