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Accounts Payable Specialist - Houston, TX

ceva logisticsThe Woodlands, TX

4 days ago

Occupations

Bookkeeping, Accounting, and Auditing ClerksBilling and Posting ClerksAccountants and Auditors

Industries

All Other Support Activities for TransportationFreight Transportation ArrangementGeneral Warehousing and Storage
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About the role

Overview: In this role, you will ensure accurate and timely Procure-to-Pay cycles by overseeing reconciliations, compliance, and discrepancy resolution. You'll act as the main liaison among operations, vendors, and Shared Service Center to optimize processes and maintain data integrity. You will handle high-volume AP tasks, drive continuous improvement, and strengthen supplier relations. This position offers exposure to multi-entity, cross-functional work in a global logistics environment with a focus on control and efficiency. Compensation / Benefits Paid Time Off 401(k)health insuranceemployee benefits platform with discountspet insurancecompany-paid life insurance
Responsibilities:
  • Serve as primary liaison between Operations, GBS, and vendors to resolve invoicing issues and maintain cross-functional communication
  • Monitor and resolve invoice discrepancies, payment holds, accrual issues, and PO/receipting exceptions
  • Manage vendor inquiries, escalations, and disputed invoices; improve supplier satisfaction
  • Oversee vendor reconciliation processes, including SOA reviews and follow-ups on outstanding items
  • Execute core AP operational activities (mail management, urgent payment requests) to ensure business continuity
  • Oversee vendor master data maintenance, including banking details and supplier information
  • Ensure strict adherence to Procure-to-Pay policies, internal controls, segregation of duties, and audit standards
  • Analyze performance metrics to identify process improvements; support system implementations and automation
  • Lead initiatives in audit, compliance, and system enhancements to improve efficiency and control
  • Manage end-to-end validation and resolution of high-volume supplier invoices across multiple legal entities
  • Enforce P2P internal controls and fraud prevention measures
  • Monitor invoice aging, exception queues, and service-level metrics to optimize performance
  • Leverage ERP systems, invoice workflow tools, and reporting platforms for accurate processing and reporting
  • Influence financial accuracy and supplier relations through high-impact AP processes
Key requirements:
  • High School Diploma or GED; minimum 3 years related experience
  • Knowledge of U.S. GAAPExperience with high-volume AP processing
  • Experience with ERP systems and invoice workflow tools
  • Ability to reconcile vendor statements and resolve discrepancies
  • Strong understanding of Accounts Payable and Procure-to-Pay processesERP systems experience (JDE, SAP, Oracle, or similar)
  • Advanced Microsoft Excel skills
  • Knowledge of internal controls, compliance, and audit requirements
  • Analytical and problem-solving abilities
  • Strong written and verbal communication; customer-service orientation; ability to manage competing priorities and work under deadlines
  • Desirable: shared services or logistics industry experience; multi-entity support
  • Stakeholder management
  • Analytical thinking
Problem-solving Procure-to-Pay processesERP systems (JDE, SAP, Oracle, or similar) Excel proficiency

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JOB OVERVIEW

Experience level

Senior

Location

The Woodlands, TX

Occupation

Bookkeeping, Accounting, and Auditing Clerks

Industry

All Other Support Activities for Transportation

Posted

4 days ago

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